What is digitization and DMS?
You don't see filing cabinets as much in office buildings anymore. Document management systems (DMS) or document management systems do: They form the new storage place where you can easily find documents based on specific characteristics, such as number, date, code or category. The documents themselves can also be stored in the database, or in a secure (network) location that is accessible via the database.
Different employees can work on the same document simultaneously and with version control it can be determined who made which changes. In addition, documents can follow a predetermined route, so they automatically go from one department to another. A document management system increases the findability of documents.
What are the benefits of DMS software?
A well-chosen and configured DMS system ensures:
- •Digitizing and archiving documents
- •Sharing documents
- •Quick access to information
- •No problems finding documents when staff leave or are ill
- •Collaborating in documents
- •Increase in efficiency
- •Improve workflow
- •Less time spent searching for documents
- •Automation
The first series of DMS solutions from the '90s and '00s were high-end solutions, suitable for large organizations. In recent years, DMS software has become more accessible and is therefore also accessible to SMEs.
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